Event planners, also known as function consultants or organizers, are professionals in charge of planning special events, synchronizing and supervising all the details. Most people usually hire professional planners for large functions that require a lot of coordination like weddings, corporate events and major parties. While hiring such a planner can be extra expense, a good coordinator will help you plan a perfect party according to your budget. However, before you settle on any planner, there are several things you need to consider. Prior to contracting any event planners Calgary people will need to be guided by the following tips.
The easiest way to start your search is to ask for recommendations from people you trust. These can be your neighbors, friends, relatives, colleagues or even other event vendors. The planner whose name keeps on popping up is definitely a good one and should be considered very seriously. This does not however mean that you cannot find a good planner outside your recommended list.
Before you let any planner start planning your special event, you should also be sure that he/she the credentials. You should make sure that he has good or at least some experience in organizing in the type of event you are hosting. When you start the search, you will come across very many organizers who are experts in organizing other events but not the one you are looking for. You should consider this irrelevant unless that planner is really hot and boast of an impeccable track record.
Unless you are very rich, you will also want to compare quotes from several coordinators. The best way to compare such quotes is to request for detailed quotations for your proposed occasion from a number of coordinators. By reaching out to several companies and comparing their rates, you will be able to find a firm whose rates fit your budget. Another approach would be to let a prospective coordinator know your budget and see if he/she can work with it.
Compatibility is another important factor. The planner you choose should be compatible with you or the company you are organizing the event for. In order for the event to move on smoothly, the people involved in planning it must be able to work together. In other words, you or your company representatives ought to be in sync with the planner as much as possible.
Flexibility on the part of the planner is also important. Events are known to change as they grow. As such, you need a coordinator who is flexible enough and also pay attention to detail.
Before the planner starts working for you, it would also be wise to have a written contract with him/her. This should clearly spell the scope of work to be done by the planner and at what rates. You should also not pay the planner the entire money in advance. If you have to make a down payment, it must not exceed thirty percent of the total budget.
The success of your function will largely depend on the caliber of planner you hire. Because of this, it is important that you do everything possible to find the best. This also includes starting the search several months in advance.
The easiest way to start your search is to ask for recommendations from people you trust. These can be your neighbors, friends, relatives, colleagues or even other event vendors. The planner whose name keeps on popping up is definitely a good one and should be considered very seriously. This does not however mean that you cannot find a good planner outside your recommended list.
Before you let any planner start planning your special event, you should also be sure that he/she the credentials. You should make sure that he has good or at least some experience in organizing in the type of event you are hosting. When you start the search, you will come across very many organizers who are experts in organizing other events but not the one you are looking for. You should consider this irrelevant unless that planner is really hot and boast of an impeccable track record.
Unless you are very rich, you will also want to compare quotes from several coordinators. The best way to compare such quotes is to request for detailed quotations for your proposed occasion from a number of coordinators. By reaching out to several companies and comparing their rates, you will be able to find a firm whose rates fit your budget. Another approach would be to let a prospective coordinator know your budget and see if he/she can work with it.
Compatibility is another important factor. The planner you choose should be compatible with you or the company you are organizing the event for. In order for the event to move on smoothly, the people involved in planning it must be able to work together. In other words, you or your company representatives ought to be in sync with the planner as much as possible.
Flexibility on the part of the planner is also important. Events are known to change as they grow. As such, you need a coordinator who is flexible enough and also pay attention to detail.
Before the planner starts working for you, it would also be wise to have a written contract with him/her. This should clearly spell the scope of work to be done by the planner and at what rates. You should also not pay the planner the entire money in advance. If you have to make a down payment, it must not exceed thirty percent of the total budget.
The success of your function will largely depend on the caliber of planner you hire. Because of this, it is important that you do everything possible to find the best. This also includes starting the search several months in advance.
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